WHAT IS RESUME?

The resume is the first impression that a prospective employer has of you, making it not only the initial, but also the most crucial step you take in your job search.

It is your personal marketing tool, and you have to use it properly.

Think always of your resume as a selling tool that outlines your skills and experiences so that an employer can see, at a glance, how you can contribute to the company.

Resume is the American English word used for the Latin expression “curriculum vitae,” which is a brief written account of one's past history, used when applying for a job. In the American English usage, the term “curriculum vitae” is reserved for longer resumes, used in the medical and academic fields, which generally include not only experience and education but also publications, certifications, courses taught, presentations, awards and honors and professional associations.

People write resumes for various reasons. The most common one is to apply for new jobs. However, resumes are often used to apply for promotions within an organization, or to provide the employer with important information when a position is reclassified. Whatever your reason for writing a resume, its basic purpose is the same: to communicate your experience, skills, and education related to a specific position to an employer. In short, resumes are a marketing tool. Think of your resume as a promotional flyer designed to get you an interview.

Your resume is not an autobiography, or a place to report every experience you have had. It is a place to report the qualifications you have which relate to a specific position. Writing a targeted, effective resume is time consuming, however, it's not as difficult as many people think. The most important thing to remember is that there is no one right way to do it. Your resume will be as individual as you are. After reading this booklet and attending the resume workshop at Student Employment Services, if you feel you need additional help with your resume, put together a working copy and make an appointment to have one of our employment coordinators critique it.

GETTING STARTED

The first step in resume writing is to identify all of your skills, attributes, and experiences. This is not always easy to do as people tend to be modest and to overlook their own skills. In this case, however, it is important to "blow your own horn" and not to underestimate yourself.

One approach to getting started is to write down everything you have done. You might make headings such as volunteer work, paid work, education, awards, memberships, extra-curricular activities, and special skills, and then list all your experiences under the appropriate heading. This is a good way to ensure that you don't forget anything.

Another reason to start by listing your experience is that it will help you to identify your skills. Once your experience list is complete, look at each item on your list, and ask yourself "What could I have learned by doing this?" "What skills did I develop?" Then, simply list the skills as they occur to you. Some of these skills will have been developed through work experience or extra-curricular activities, and others through your education.

SKILLS ASSESSMENT EXERCISE

Identify each distinct activity you have participated in, such as your academic program, employment or volunteer positions and extra-curricular activities, and list the skills required to successfully fulfill their requirements.

Skills fall into two categories - technical and generic.

Technical skills are the skills required to do a specific task.
Generic skills are those which are valuable in many work settings.

Often when people think of skills, they tend to think of those they have developed in the workplace. However, skills are developed in a variety of settings. If you have ever researched and written a paper for a course, you probably have written communication skills. Team sports or group projects are a good way to develop the skills required of a team player and leader. Don't overlook any abilities you may have.

Skills assessment and identification is often the most time-consuming part of preparing your resume, and, it is the most important. It is imperative that you take the time to do a thorough job. Identifying your skills is essential not only for writing an effective resume, but also for making a strong positive impression on employers throughout your job search.

TYPES OF RESUMES

Once you have identified your skills and listed your experiences, resume writing is really just form writing. You simply slot the information into the appropriate format. There are many different types of resumes available for you to choose from. To create the appropriate format for you, it is necessary to decide which format presents your information in the most favourable manner. The chronological resume and the combination resume are the types most commonly used by students.

GENERAL TIPS

• Resumes should be between 1 - 2 pages in length. If your resume is longer than this, you should consider another format. This is important as employers require concise information that is easy to access, and often they will not read beyond the second page.
• Your resume should be printed using high quality paper and printers. It is acceptable to use white or shaded paper. Originals are best, but if photocopies are used, they should be of good quality - you may want to use a professional copier.
• It is very important that your resume be error free. Read it several times and have friends proofread it as well. An error on your resume is a sure way to get yourself screened out. Remember that spell-check programs do not catch all typos, particularly those words that are spelled correctly but used incorrectly.
• Your resume should be well-organized and laid out in a logical manner. It should include white space and adequate margins as this makes your resume easy to read and visually attractive.
• Dates can be placed on the right, left or middle of your page. Whatever the choice, it is important that they are placed consistently throughout your resume.
• Use action verbs (administered, assisted, budgeted, completed, gained, inspected, reduced, organized, upgraded, structured, etc.) and avoid using first-person pronouns (I, We).

COMMON QUESTIONS ON RESUMES

HOW FAR SHOULD I GO BACK?

There is no easy answer to this question. You should go back as far as necessary to include all relevant jobs and experience.

DO I HAVE TO DO A DIFFERENT RESUME FOR EACH JOB I APPLY FOR?

The most effective resumes are tailored to fit each specific position. You will probably want to highlight different information for every position that you apply to. The only way to do this is to prepare a resume targeted to the particular position. If this isn't possible, you may want to prepare more than one resume and target each resume at a different occupation. For example, if you have experience in both sales and computer programming, you might want to make one resume which highlights your sales experience, and another which emphasizes your computer experience.

I WORKED IN MY FAMILY'S BUSINESS, IS THAT WORK EXPERIENCE?

This is work experience and should be included. Family businesses often provide the opportunity for individuals to acquire skills that they would not be able to in larger organizations.